2024 INFORMATION WILL BE POSTED CLOSER TO EVENT DATES

The Colorado Country Christmas Gift Show, in order to ensure a minimal footprint, does not print nor mail the Vendor Kit. All of the forms, links, and information you need is posted below.

Please note that this page is updated as new information becomes available.

Vendor Checklist - Click Here 

Booth FAQ Sheet -Click Here 

SCAM ALERT FOR VENDORS

As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. 

----- NEW Political Merchandise Policy for 2024 -----
As we enter a highly volatile political environment in advance of the 2024 General Election, Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024. MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority.

MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.

MPE maintains these policies to ensure a welcoming environment for all attendees and vendors.

GENERAL INFORMATION

SHOW MANAGEMENT 
The Colorado Country Christmas Gift Show is produced and managed by: 
Marketplace Events LLC
2000 Auburn Dr., Ste 200 
Beachwood, OH 44122 
484.854.9084
www.marketplaceevents.com | coloradogiftshow.com

SHOW OFFICE
During move-in, show hours and move-out, Show Management will maintain a show office. The temporary show office is located along the front of Hall B. 

SHOW HOURS
Friday, November 15th, 2024 10:00am – 5:00pm 
Saturday, November 16th, 2024 10:00am – 6:00pm 
Sunday, November 17th, 2024 10:00am – 5:00pm

SECURITY 
Security is provided during the show. The guards will be on duty 24 hours each day during the show. Every reasonable precaution will be taken to protect Vendors’ property, but Show Management assumes no responsibility for any losses due to fire, theft, robbery, damage, accident, or other causes.   
Please take the following suggestions under advisement: 
➢ Do not leave your booth unattended during set-up, show, or move-out

➢ Do not leave small items, electronics, one-of-a-kind special samples, prototypes, generated leads, or extremely valuable merchandise in your booth overnight.

FINAL PAYMENTS 
Full and final payment for exhibit space must be made by Tuesday, October 15th, 2024 . Show Management reserves the right to refuse entry to any Vendor whose account has not been settled and paid in full. 
If you have signed and authorized Marketplace Events to automatically charge your card on your original contract, please make sure funds are available in the proper time frame. If you have any questions regarding payment processes, please contact Kelsey Jackson at kelseyj@mpeshows.com or 816.601.2701. Any contracts that are outstanding after the show cycle is completed will automatically be sent to collections and the Vendor will still be responsible to pay off the booth space and will not be allowed to exhibit in any future shows with Marketplace Events. 

 

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HOLIDAY DECOR

It is required for all vendors to incorporate holiday decor in your booth.

 

Click here to view examples of holiday decor

 

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WANT ADDITIONAL EXPOSURE AS AN ARTISAN? 

Our Artisan designation only cost $60, and you get the following benefits.

  • 12”x12” floor decal on the aisle in front of your booth
  • Listed as an Artisan on our feature page of the website under “Artisan Vendors” with your logo and booth number.
  • Potential for onsite PR (no guaranteed) if requested by media. 

Contact your sales consultant for more information.

Click here to view decal.

Deadline is Friday, October 18th, 2024.

 

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SCAM WARNING

There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.  

CLICK HERE for more information.

 

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Important Dates

Final Booth Payment Due

Tuesday, October 15th, 2024

Vendor Services Discount Deadline

TBD

Vendor Services Advance Shipment Ordering

TBD

Move-In

Wednesday, November 13th from 12pm-6pm

Thursday, November 14th from 8am-8pm

Show Days

Friday - Sunday, November 15-17

Move-Out

Sunday, November 17th from 5:01pm-10pm

 

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2024 Show Dates & Hours

 Friday, November 15

10:00 am - 5:00 pm

 Saturday, November 16

10:00 am - 6:00 pm

 Sunday, November 17

10:00 am - 5:00 pm

 

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MOVE IN & OUT INFORMATION

MOVE IN -

Each vendor will be assigned a specific date and time to set up their booth. These assignments will be communicated via color-coded map posted below 30 days prior to move-in.  Driving into the building, if feasible, is only allowed during your assigned time. Hand carry or pushcart move-in is allowed any time during and/or after assigned time.

If a vendor will be using a vehicle as part of their booth space, vehicles Keys MUST be given to Show Management once parked in booth. 

Click here to view move-in map 

Click here to view move-in rules & procedures - Coming Soon


MOVE OUT -

Dismantling of displays is not permitted until 5:01 pm on Sunday, November 17th.

General Move-Out Hours:

Sunday, November 17th: 5:01pm - 10:00 pm


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ELECTRICAL | INTERNET | COMMUNICATIONS

One Standard Outlet is included in the booth space, to order additional electric for a fee click here

*Please email operations manager, Kelsey Jackson, at kelseyj@mpeshows.com if you plan on using electricity for your booth space.

To order WiFi and additional internet and communications click here

 

SHOW DECORATOR

DECORATOR KIT
ADVANCED ORDER DISCOUNT DEADLINE:  Friday, November 1st, 2024

Online portal invites with pricing to order furniture will be sent out 60 days prior to the show.

We request that vendors provide flooring for their booth (this is not required).  You may supply your own tables and chairs or rent from the show decorator.

As an vendor, you will automatically receive an introduction email from LVE with a Username and Temporary Password.

After you’ve logged on you will be able to order services. Should you have any questions you may contact the decorator at tood@lvexpo.com.


 

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BOOTH GUIDELINES

Show Management reserves the right to refuse entry or to have removed at the vendor’s expense, any display that is not in accordance with these rules and regulations. If any doubt exists, the vendor must provide details and have such exhibits approved by show management. Management may require vendors to make such alterations to their displays as it deems necessary to the proper conduct of the exhibition and, or failure to comply, may order the immediate removal of the entire exhibit without compensation and at the vendor’s expense. 

Exhibits must be designed and constructed so they do not obstruct the general view of the show or detractfrom other exhibits. Allsides and surfaces, front and back of exhibits which are exposed to view must be properly finished and decorated by exhibitor at their own expense and to the satisfaction of neighboring vendors and Show Management. No advertising is allowed on the reverse of an exhibit without prior approval by show management.

Certain areas within the facility have ceiling height restrictions. Absolutely no tents of any kind are allowed without show management prior consent. No exhibits will be permitted which interfere with the use of other exhibits orimpede access to the free use of the aisle.

No spraying of scented fluids is allowed during the show. All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look professional and inviting to the attendee. Holiday décor is welcome and makes your booth more appealing to consumers! Vendors must make arrangementsto dispose of any shipping crates or other rubbish created through the building or dismantling of their individual display.

 

FLOORING

Flooring is requested for your booth space, but not required.
Flooring is NOT included in the cost of your booth. Any carpet extending into the 

common aisle is subject to being cut and removed.

Click here to view floor covering FAQ sheet

 

TABLE SKIRTING

IT IS MANDATORY THAT ALL TABLES ARE PROPERLY SKIRTED. Skirting must go
from the edge ofthe table to the floor on all foursides. Allskirting must be pressed and neat. Use 
of plastic tablecloths, sheets, shower curtains or any type of makeshift tablecloths is NOT 
permitted. We strictly enforce this and will skirt all incorrectly skirted tables at the exhibitor’s 

expense.

 

IT IS REQUIRED THAT VENDORS ALWAYS HAVE A STAFF MEMBER IN THEIR EXHIBIT DURING 
SHOW HOURS. SHOW MANAGEMENT DOES NOT ASSUME ANY RESPOSIBILITY FOR LOSSES. 
BOOTH PERSONNEL, INCLUDING DEMONSTRATORS, RECEPTIONISTS AND MODELS ARE 

REQUIRED TO CONFINE THEIR SALES ACTIVITIES WITHIN THEIR OWN BOOTH SPACE.

 

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RULES & REGULATIONS

  • The Colorado Springs Event Center is a smoke-free facility, including but not limited to, electronic cigarettes. Any person who refuses to comply with the policy shall be subject to ejection from the Facility. Designated outdoor smoking areas are available. 

  • Under no circumstances are helium balloons or adhesive-backed decals to be given away or permitted to be used in the Facility. 

  • Tabletop Décor – All candles must be enclosed in a non-combustible, leak-proof container that does not transfer heat. The container must be 3” above the flame. 

  • All special decorations or signs left in the Facility at the conclusion of an event will be considered refuse. All special decorations or signs that a vendor wants to save must be removed at the conclusion of the event. 

  • Tape and adhesive-backed materials are not allowed on the Facility’s carpeted surfaces without prior approval. 

  • Use of tape on any wall surface, glass, carpet, or equipment is prohibited (including but it not limited to podiums, staging, tables, and chairs). 

  • HELIUM FILLED BALLOONS ARE NOT ALLOWED IN THE BUILDING. 

  • Cars and trucks are not allowed to remain inside the building unless they are deemed as part of an exhibit. Vehicles used as an exhibit must have less than ¼ tank or five (5) gallons of fuel in the gas tank. All fuel tanks shall be locked or effectively sealed in accordance with the Colorado Springs Fire Marshal, and at least one battery cable shall be disconnected from the ignition system. Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in the event of an emergency. Carpeting or Visqueen must be placed underneath the vehicle for any possible leakage. 

  • No vendor will be permitted on the roof of the building for the purpose of installing aerials or for any other reason. 

Click here to view all CSEC rules & regulations CSEC

 

YOUR COMPANY WILL BE RESPONSIBLE FOR ALL DAMAGES TO THE FACILTY. 

 

FOOD SAMPLING REQUIREMENTS

Samplers are not required to fill out an application. Samples are to be no larger than 2 oz. A temporary hand-washing station is required in every booth. You may fill your hand-washing stations from a sink that is located past the concession area in Hall A on the right side, corner. Please wear gloves if handling food, unless using tissue paper or utensils. 

El Paso County Public Health Dept.: www.elpasocountyhealth.org – Under “Services” tab click on “Food Safety”, for flyers and booklets with information.

Any questions please call Kara Small at 719.339.4882 or email KaraSmall@elpasoco.com.

Please note: No concession related food or beverage can be plated or served for onsite consumption without written approval by your show manager. Every specialty food product must be pre-packaged and prepared for home consumption. 

 

Click Here to view Colorado Springs Events Center food & beverage policies

 

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VENDOR BADGES

Vendor badges are NOT mailed out prior to the show. Badges can be picked up at Vendor Registration (located behind
the box office) during move-in and during show hours. Complimentary plastic badge holders are provided. Vendor
badges are required to identify you as an authorized Vendor. Vendors will not be allowed access to the show floor

during show days without a badge.

 

Each company will be provided an allotment of 5 badges.

Badges can be picked up at the show office during move-in.

 

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PARKING

Parking is free. 

All RV’s and oversized vehicles please park in the back of Hall A against the fence to leave room for other 

vendors needing to park. If a vendor is planning on parking in the back lot overnight they will need to pick-up a parking pass at move-in and fill out all required information as well as display the pass on their dash. There are no RV hook ups or facilities.

If the back parking lot is full vendors may park in the front parking lot. Please park in the back for the lot so shoppers may park close to the entrance of the building.

Click Here to view the parking map

 

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Show Hotel Partners

We have negotiated discounted rates during the show at the following hotels:

Hampton Inn - Colorado Springs Northeast
4380 Integrity Center Point
Colorado Springs, CO 80917
(719)370-3480
Click here reserve your room for $119/night. 
Discount deadline is 5 pm CST, Wednesday, October 23rd, 2024.

 

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SHOW INSURANCE

Proof of General Liability insurance in mandatory for our shows. Coverage dates must include Move-In and Move-Out.

Our shows have all been set up so vendors can apply using this link: Vendor Insurance Application

A few things to be aware of:

  • Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE. 
  • Marketplace Events is not selling this insurance and doesn’t profit from it in any way.  This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts.  They do not have to purchase this.

The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts.  For easy reference, vendors are required to have:

  • Comprehensive General Liability and All Risk Property insurance
  • Coverage must be from the start of move in to the end of move out
  • Coverage of at least $1,000,000 for each separate occurrence
  • Name Marketplace Events LLC and the venue as additional insured
  • Provide a copy of certificate of insurance to MPE

It is required that we are listed on your policy as additional insured:
Marketplace Events LLC
2000 Auburn Dr Ste 200        
Beachwood, OH 44122

For any questions regarding the vendor insurance application, contact Kendra Reilly Monahan, Buttine Underwriters Purchasing Group, LLC 212.867.3642 | kar@buttine.com

 

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Sales Tax Information

Every vendor must have a Colorado State temporary event license and a City of Colorado Springs Temporary Sales Tax license.

Click Here - Special Event Sales Tax Information

Vendors are required to obtain the following:

(1) Special Events Sales Tax license prior to the event using the “Sales Tax Special Event Application” form DR 0589. If you have questions after reading the “Colorado Sales Tax Information” instruction sheet, call Jamie Nicolelli at 303-866-5643 or 303-238-7378. 

Click Here - Special Event Sales Tax Application

Click Here - Special Event Sales Tax Return

Website: Revenue Online – State of Colorado

Addiontal info: https://tax.colorado.gov/sales-tax-guide 

For questions on the State tax, call 303.866.5643 or DOR_SpecialEvents@state.co.us

*Advise Marketplace Events of your license number by calling 816.601.2701 or emailing kelseyj@mpeshows.com.

(2) Temporary Sales Tax number from the City of Colorado Springs. 

Click here for instructions on how to apply online for a Colorado Springs Sales Permit

*There is not a fee to apply for a license with Colorado Springs.

If you have any questions, please direct them to, Mickelene Hasbrouck at (719) 385-5850 or mickelene.hasbrouck@coloradosprings.gov.

Tax and Licensing: Total taxes to collect & pay this year is 8.2%
State sales tax is 5.13%

Everyone must file City Tax - by reporting to the Home Rule City of Colorado. City sales tax is 3.07%

*Attention Specialty Food Vendors – Everyone must possess a Special Event License even though some of you do not collect taxes. Vendors with foods available for immediate consumption (such as cookies, popcorn, bakery items etc.) will need to collect a sales tax to submit when filing your return. Vendors selling prepackaged products such as jams, dips, butters, or any other foods intended for home consumption will not collect a sales tax – NOTE you will still file a return to indicate how much you sold but marked as “not taxable” or “0” taxes collected.

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GET SOCIAL WITH US!

Share your show pics or your planning process with us. Click the icons below for our profile pages  

facebook_icon        instagram_icon

Hashtags:


In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

Click Here to go to our Facebook Event for 2024.

Click Here for the Social Media Marketing Kit

Click Here to learn about the 4 C's of Social Media

Save & share the photos below!

      

ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING

Vendor List

Maximize your business’s exposure and attract more customers by upgrading your vendor listing. As a vendor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.

Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.

If you have any questions regarding the online vendor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.

For any assistance with your listing, please consult the FAQ section.

We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.

Learn more about the benefits of creating your enhanced listing.
GO FROM BASIC TO ENHANCED!

 

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TICKET INFORMATION

COMPLIMENTARY TICKETS

Each Vendor will receive a specialized code for 20 complimentary e-tickets. This will be emailed 30 days prior to the show. The code will only be emailed if your booth space has been paid in full. Additional admission passes can be purchased at the discounted price of $6.00 each ($12 at the box office). Please contact Operations Manager, Kelsey Jackson, at kelseyj@mpeshows.com to order these discounted tickets.

If complimentary tickets or badges are given to visitors, the vendor responsible will not be allowed to exhibit in future events and may be asked to leave the current show immediately. Use your tickets to invite potential customers to the show, or for friends and family.

Complimentary and discounted tickets are NOT to be distributed in the LOBBIES, FOYERS or PARKING LOTS of the Colorado Springs Event Center. If complimentary or discounted tickets are given to visitorsin these areas, the vendor will not be allowed to exhibit in future events and may be asked to leave the current show immediately.

 

Click here for a promotional code to share with your customers. Feel free to share the image of the code as well!

 

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Still have questions? Contact Us!

Marc H Gary, Show Manager
MarcG@MPEshows.com     816.601.2707

Dena Sablan, Sales
DenaS@mpeshows.com

Kelsey Jackson, Operations Manager
KelseyJ@mpeshows.com

 

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